Engagement Party Planning

Set a Date & Time:

• Pick a suitable date & time for the party.

Create a Budget:

• Determine the budget for the party, including venue, food, drinks, decorations, and entertainment.

Choose a Venue:

• Decide on a venue that fits the budget and guest list. Options could include a restaurant, backyard, or event hall.

Compile the Guest List:

• Work with the couple to create a guest list based on their preferences and the venue's capacity.

Start a registry for the couple.

• Get the ball rolling and help your couple start their gift registry. Amazon Gift registry

Send invitations:

• Design & send out the invitations well in advance, including RSVP details.

Plan the Menu:

• Select food & beverage options that cater to the couple's tastes & dietary preferences. Here is a link to get you started. Hatfield's catering brochure

Arrange Decorations:

• Coordinate with the couple to choose decorations that match the party theme or their style. Click here to get inspired and get a partner discount on your order.

Organize any Entertainment:

• Decide on entertainment options such as music, games, or speeches. Need some help or inspiration?

• Create a playlist

Prepare a Timeline:

• Create a schedule for the party, including arrival times, speeches, and any other planned activities. If you choose Hatfield's catering, we can create this timeline for you. You can print it from your client portal. Just let us know if you need a party timeline, and we will schedule a call and get it all down for you.

Purchase Supplies:

• Buy any necessary supplies such as plates, cups, napkins, & utensils. for fun custom items check these out!

Confirm Vendors:

• Confirm arrangements with the venue, catering, entertainment, & any other vendors.

Finalize Details:

• Double-check all arrangements & make any necessary last-minute adjustments.

Set Up & Decorate:

• Arrange for the venue to be decorated and set up according to the plan.

Coordinate Day- Of Tasks:

• Assign tasks to helpers for greeting guests, managing the guest book, & overseeing the flow of the party.

Enjoy the Party:

• Finally, relax and enjoy the celebration with the couple and guests! Don't forget to take lots of pictures!

Use the Hashtag #Hatfieldknows and shout out about this planning guide!